--- title: Outgoing Webhooks description: "The Outgoing Webhooks feature in Fluent Boards provides a powerful way to connect your project management workflow with thousands of other applications and services. By using webhooks, you can send real-time data from your boards to external platforms, enabling automation…" url: "https://fluentboards.com/docs/outgoing-webhooks/" updated: "2025-11-13" category: Settings --- # Outgoing Webhooks The Outgoing Webhooks feature in Fluent Boards provides a powerful way to connect your project management workflow with thousands of other applications and services. By using webhooks, you can send real-time data from your boards to external platforms, enabling automation and integration. This guide will provide a detailed overview of how to configure and manage Outgoing Webhooks within Fluent Boards. **Common Use Cases:** - **Real-time Notifications:** Send a message to a Slack or Discord channel when a new task is assigned. - **Workflow Automation:** Use services like Zapier or Make to trigger multi-step workflows, such as creating a Google Calendar event when a task's stage is changed. - **Data Logging:** Add a new row to a Google Sheet or Airtable base every time a task is completed, creating a log of your team's accomplishments. - **Custom Integrations:** Send task data to a custom-built application or a third-party API for advanced processing. ## **Configuration**Steps Configuring your webhook is a straightforward process. #### **Step 1: Navigate to the Webhook Settings** 1. From your WordPress Admin Dashboard, navigate to **Fluent Boards → Settings**. 2. Select the **Outgoing Webhooks** tab from the left-hand menu. ![screenshot 2025 09 18 at 5.14.58 pm](https://fluentboards.com/wp-content/uploads/2025/09/Screenshot-2025-09-18-at-5.14.58-PM.png) This screen is your main dashboard for managing all created webhooks. You can view their status, see which events trigger them, and perform actions like editing or deleting them. #### **Step 2: Create a New Webhook** Click the **"+ Add Webhook"** button to open the configuration form. Below is a detailed explanation of each field. **Status:**This is the main on/off switch for your webhook. Turn it on when you want it to work. **Name:**Give your webhook a simple name so you remember what it does. For example: Send new tasks to my team. **Webhook URL:**This is the special link you get from the other app (like Slack or Zapier). Just **copy that link and paste it here**. **Board:**Choose **which project board** this webhook should watch. It will only pay attention to the board you select. **Request Method & Request Format:**You can **safely ignore these**. The default settings (POST and JSON) are what you need. **Request Header:**This is an advanced option for security. Think of the "With Headers" section as adding a secret password or an ID badge to your message so the receiving application knows it's really you. - **Header Name:** This is the *type* of ID the other app is looking for. The app will tell you exactly what to enter here, for example, Authorization or X-API-Key. - **Header Value:** This is your actual *secret key or password*. You will copy this from the other service and paste it here. **You can usually leave this alone.** **Events To Trigger:** This is where you choose which actions on your board will send the data. You have two main options: - **Send everything.:** Select this option if you want the webhook to fire for every single event that happens on the board. - **Select individual events.:** Select this to choose specific events. Only the events you check will send data. If you choose **Select individual events**, you can check the box next to the specific actions you want to monitor: - **Task Created:** Triggers when a new task is made. - **Task Stage Changed:** Triggers when a task is moved to a different stage. - **Task Closed:** Triggers when a task is marked as complete. - **Task Archived:** Triggers when a task is archived. - **Task Date Changed:** Triggers when a task's due date is added or updated. - **Task Priority Changed:** Triggers when a task's priority is changed. - **Task Label Added:** Triggers when a label is added to a task. - **Stage Added:** Triggers when a new stage (column) is created on the board. - **Comment Added:** Triggers when a new comment is added to a task. - **Assignee Added:** Triggers when a user is assigned to a task. ![events to trigger](https://fluentboards.com/wp-content/uploads/2025/09/events-to-trigger.webp) After filling out the form, click **Save**. Your webhook is now configured and, if set to "Active", will begin monitoring your board for the specified trigger events. #### **Managing Existing Webhooks** Once you have created one or more webhooks, they will be listed on the **Outgoing Webhook Settings** dashboard. This central view allows you to see and manage all of your configured integrations at a glance. Each row in the list provides a summary of the webhook's configuration: - **Name:** The custom name you assigned to the webhook. - **Request URL:** The destination URL where the data is sent. - **Triggered Events:** The specific events that will trigger this webhook. - **Board:** The project board the webhook is associated with. - **Status:** A label indicating whether the webhook is currently **Active** or **Inactive**. **Action Buttons** - **Edit Button:** If you need to make a change, like updating the URL or adding a new trigger, click this button. - **Delete Button:** If you no longer need a webhook, click this to permanently remove it. ![outgoing webhook 3](https://fluentboards.com/wp-content/uploads/2025/09/outgoing-webhook-3-scaled.webp)